Billing Terms and Conditions Policy

Billing Terms and Conditions

Effective Date: 28 December 2024

Introduction

These Billing Terms and Conditions ("Terms") govern the payment obligations and processes between FirePlace Summit ("Company", "we", "us", or "our") and the customer ("Customer", "you", or "your"). By accessing or using our services and purchasing our products, you agree to be bound by these Terms.

2. Payment Terms

2.1 Pricing

• Prices: All prices for products and services are listed in Canadian dollars and are subject to change without prior notice.
• Taxes and Fees: Prices are exclusive of applicable taxes, duties, or charges unless otherwise specified.

2.2 Payment Methods

We accept the following payment methods:

• Credit/Debit Cards: Visa, MasterCard, American Express, etc.
• Electronic Funds Transfer (EFT)/ACH Payments
• PayPal
• [Other Payment Methods, e.g., Apple Pay, Google Pay]

2.3 Payment Due Date

• One-Time Purchases: Payment is due apon purchase
• Subscription Services: Payment is due on the Specify Billing Cycle, e.g., first day of each month].

3. Invoicing

• Invoice Issuance: Invoices will be issued  upon order completion, monthly, 
• Delivery Method: Invoices will be sent electronically via Email/Online Portal to the contact information provided by the Customer.
• Customer Responsibility: It is your responsibility to ensure that all billing information is accurate and up-to-date.

4. Late Payments

4.1 Interest on Late Payments

• Late Fee: If payment is not received by the due date, a late payment interest of  1.5% per month or the maximum allowed by law] will be charged on the outstanding balance.

4.2 Suspension of Services

• Service Suspension: We reserve the right to suspend or terminate services if payment is not received within 14 days after the due date.
• Reinstatement: Services will be reinstated upon full payment of outstanding amounts, including any late fees.

5. Disputed Charges

• Notification Period: If you dispute any charges on your invoice, you must notify us in writing within 7 days of the invoice date.
• Contact Information: Disputes should be sent to Support@fireplacesummit.com  and include the invoice number and details of the dispute.
• Resolution: We will investigate and resolve billing disputes promptly.

6. Refunds and Credits

• Policy Reference: Refunds or credits are provided in accordance with our Refund Policy
• Processing Time: Any approved refunds will be processed to the original payment method within the time set out in our refund policy

7. Taxes

• Customer Responsibility: You are responsible for all applicable taxes, including but not limited to sales tax, value-added tax (VAT), goods and services tax (GST), and any other similar charges.
• Tax Exemption: If you are tax-exempt, you must provide a valid tax exemption certificate at the time of purchase.

8. Billing Errors

• Corrections: If we discover a billing error, we will correct it promptly.
• Overcharges: If you have been overcharged, we will refund or credit the overcharged amount.
• Undercharges: If you have been undercharged, we will invoice you for the outstanding amount.

9. Subscription and Recurring Payments

9.1 Automatic Renewal

• Renewal Terms: Subscriptions will automatically renew at the end of each billing cycle unless canceled in accordance with our Cancellation Policy
• Notification: We may send a reminder email prior to the renewal date.

9.2 Cancellation

• How to Cancel: You may cancel your subscription by providing written notice to us at least 5 days  before the end of the current billing cycle.
• Effect of Cancellation: Upon cancellation, you will retain access to the services until the end of the current billing period.

10. Payment Security

• Data Protection: All payment information is handled securely in compliance with industry standards.
• Payment Processor: We use Shopify Payment and Paypal to process payments and do not store your credit card information on our servers.
• SSL Encryption: Transactions are secured using Secure Socket Layer (SSL) encryption technology.

11. Changes to Billing Terms

• Modification Rights: We reserve the right to modify these Billing Terms and Conditions at any time.
• Notification of Changes: Changes will become effective upon posting the updated Terms on our website at www.Fireplacesummit.com
• Acceptance of Changes: Continued use of our services after any such changes constitutes acceptance of the new Terms.

12. Limitation of Liability

• No Liability for Indirect Damages: We are not liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to these Terms.
• Maximum Liability: Our maximum liability for any claims arising under these Terms is limited to the amount paid by you for the services in the  Period, 3 months preceding the event giving rise to the liability.

13. Governing Law

• Jurisdiction: These Terms are governed by the laws of Ontario /Canada, without regard to its conflict of law principles.
• Venue: Any legal action or proceeding arising under these Terms will be brought exclusively in the courts located in Ontario, 
• For any questions or concerns regarding billing, please contact us:

• Company Name: The FirePlace Summit
• Address: PO Box 39531 Lakeshore Cawthra, Mississauga, ON L5G 4S6
• Email: Support@fireplacesummit.com
• Phone: 1 438-795-1720
• Website: www.fireplacesummit.com

15. Entire Agreement

These Billing Terms and Conditions, along with our Terms of Service and Privacy Policy, constitute the entire agreement between you and The FirePlace Summit regarding billing matters and supersede all prior agreements.

Acknowledgment

By using our services or purchasing our products, you acknowledge that you have read, understood, and agree to these Billing Terms and Conditions.